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Communication 2

Communication

Slack

The short first commandment is: always use Slack, whenever we can! Slack forms a complete, public, searchable archive of everybody's communications. No remembering whether or not to hit reply all, no questions about whether people have kept a full backup of all their email messages. Easy access to upload files and share comments, and varieties of group and personal messaging, as well as a space for you to take notes.

Every new major lab project (grant, seminar, workshop, conference) should get its own channel, and do your best to immediately invite anybody who is going to be intimately involved in the project to the channel.

The e-mail policy which follows for post-doctoral fellows also holds for Slack channels.

E-Mail Policy

Of course, you will have to check your e-mail regularly, because this is a university. (In particular, do make sure to read the CEFISES mailing list submissions whenever they go out! They're filled with useful information, talks, etc.)

Following a policy I've heard about elsewhere (the KLI? Max Planck?), however, I want to explicitly note that post-doctoral fellows are not required to check their e-mail on Thursdays and Fridays, and may make this fact known to others. You're here to do research, and I want to encourage you to have the time and space to do so.

Reminders

Of course, we're all amazingly busy people. That's what being an academic is about. And part of working on collaborative projects is negotiating what kinds of responsiveness to communication you can expect from others. But a few guidelines are nice. As the PI, it's my goal to be available for comments and assistance – [I say more about that over on the responsibilities page]({{<ref "/docs/people/expectations.md">}}). In particular, I strive to be back to people on anything important within a week's time.

There will be times of year – other grant deadlines and grading season being the two most obvious, though departmental service and administration tend to also create similar black holes – when I'm liable to miss the mark. But importantly, if you've waited a week and not heard anything, feel free to nudge me about it and I can absolutely promise I will not hold it against you. While I try not to, I absolutely do forget things, like anybody else!

I will of course not hold anyone else to any particular communication standard. But what I will demand is that everyone be clear about when and to what extent they are reachable, and that everyone not take it out on someone if they're working slower than you wanted, but still within the bounds of their own declared standard operating procedure.

Meetings

The lab's in-person meetings revolve around our once-weekly reading group and our monthly stand-up meetings. (More information about those is available on the [events page]({{<ref "/docs/people/events-tasks.md">}}).) For postdoctoral fellows, I do not in general schedule one-on-one meetings, except for on demand. For doctoral and master's students, we will set up a meeting calendar when you start work, and I expect you to stick to it.

In general, if a particular piece of work (whether a draft or even just reading through some articles) will be required for a meeting, it will be made very clear, at least a week in advance, that you need to have something prepared.